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id: ID-001 title: Singular Dream Platform: The Resident & Staff Experience (Persona Book) category: Identity status: Active tags: [personas, identity, ontology, rbac] security: internal

Singular Dream Platform: The Resident & Staff Experience (Persona Book)

[!IMPORTANT] SYSTEM PROTOCOL: DO NOT EDIT This artifact is an Operational Projection of the codebase state.

Traceability Metadata
Render Date 2026-02-09T03:52:17.547Z Source Version (Scan ID) MRI-1770609137545
Source File generated/personas.json Git Commit HEAD

This document defines the Functional Ontology of People. It maps the complex web of relationships in the directory to specific Capabilities and Access Rights.

Primary Owner (primary_owner)

  • Description: Legal Anchor. The Designated Voter.
  • Verification: DEED + GOVT_ID
  • Recertification: Triggered by TRANSFER_OF_TITLE.
  • Capabilities: GOV-VOTE-CAST, GOV-PROXY-ASSIGN, FIN-AR-PAY, PROP-DEED-MANAGE

Co-Owner (co_owner)

  • Description: Title Holder.
  • Verification: DEED + GOVT_ID
  • Recertification: Triggered by TRANSFER_OF_TITLE.
  • Capabilities: FIN-AR-PAY, PROP-UNIT-VIEW

Beneficiary Owner (beneficiary_owner)

  • Description: Trust/LLC Beneficiary (Non-Resident).
  • Verification: TRUST_DOCS + GOVT_ID
  • Recertification: Triggered by TRANSFER_OF_TITLE.
  • Capabilities: FIN-AR-PAY, PROP-UNIT-VIEW

RESIDENT: Occupancy Layer (Dynamic Residency). Changes frequency: Owner (Low) -> Long-Term (Med) -> Short-Term (High).

Owner-Occupant (resident_owner)

  • Description: Owner living in the unit. Highest stability.
  • Verification: DEED + GOVT_ID + UTILITY_BILL
  • Recertification: Triggered by TRANSFER_OF_TITLE.
  • Capabilities: FIN-AR-PAY, PROP-UNIT-VIEW, OPS-AMENITY-BOOK

Friends & Family (resident_family)

  • Description: Non-commercial occupant (Personal Relationship). Occupancy by 'Voucher'.
  • Verification: GOVT_ID + OWNER_VOUCHER
  • Recertification: Every 12 months.
  • Capabilities: PROP-GUEST-PASS, OPS-WO-SUBMIT, OPS-AMENITY-BOOK

Tenant (Long-Term) (long_term_renter)

  • Description: Leaseholder (> 30 days). Medium stability.
  • Verification: LEASE_AGREEMENT + GOVT_ID
  • Recertification: Triggered by LEASE_END_OR_TERMINATION.
  • Capabilities: PROP-GUEST-PASS, OPS-WO-SUBMIT, OPS-AMENITY-BOOK, PROP-LEASE-VIEW

Short-Term Guest (STR) (short_term_guest)

  • Description: Airbnb/VRBO Guest (< 30 days). High frequency change.
  • Verification: PASSPORT_ID + VALIDATED_RESERVATION
  • Recertification: Triggered by CHECKOUT_OR_VIOLATION.
  • Capabilities: PROP-ACCESS-TEMP

STAFF: Employees and Contractors

Admin / Manager (building_administrator)

  • Description: Executive Oversight.
  • Verification: GOVT_ID + EMPLOYMENT_CONTRACT
  • Recertification: Triggered by CONTRACT_REVIEW.
  • Capabilities: SUPER_ADMIN

Staff Employee (employee)

  • Description: Direct W2 Employee.
  • Verification: GOVT_ID + EMPLOYEE_ID
  • Recertification: Every 12 months.
  • Capabilities: OPS-TASK-VIEW

Contractor (contractor)

  • Description: 1099 Contractor.
  • Verification: GOVT_ID + VENDOR_CONTRACT
  • Recertification: Every 6 months.
  • Capabilities: OPS-TASK-VIEW

OPERATIONS: Operational Departments

Maintenance / Engineering (maintenance)

  • Description: Physical plant maintenance.
  • Verification: GOVT_ID + EMPLOYEE_ID
  • Capabilities: OPS-WO-MANAGE, OPS-ASSET-MANAGE

Janitorial (cleaning)

  • Description: Housekeeping and cleaning.
  • Verification: GOVT_ID + VENDOR_ID
  • Capabilities: OPS-TASK-COMPLETE

Concierge / Front Desk (front_desk_hospitality)

  • Description: Resident services and access control.
  • Verification: GOVT_ID + EMPLOYEE_ID
  • Capabilities: PROP-ACCESS-GRANT, OPS-PKG-LOG

Concession Operator (concessions)

  • Description: Cafe/Gym/Spa Operator.
  • Verification: LEASE_AGREEMENT + BUSINESS_LICENSE
  • Capabilities: OPS-VEND-PORTAL, PROP-ACCESS-STAFF, FIN-AR-PAY

GOVERNANCE: Elected Officials (The Board)

Board President (president)

  • Description: Chief Executive Officer of the HOA.
  • Verification: ELECTION_RESULT + GOVT_ID
  • Recertification: Triggered by TERM_END_DATE.
  • Capabilities: GOV-MEETING-CHAIR, FIN-AP-APPROVE, UNI-AUDIT-LOG

Vice President (vice_president)

  • Description: Executive backup.
  • Verification: ELECTION_RESULT
  • Recertification: Triggered by TERM_END_DATE.
  • Capabilities: GOV-MEETING-ATTEND

Treasurer (treasurer)

  • Description: Financial oversight.
  • Verification: ELECTION_RESULT
  • Recertification: Triggered by TERM_END_DATE.
  • Capabilities: FIN-ap-APPROVE, FIN-BUDGET-MANAGE

Member at Large (member_at_large)

  • Description: Voting board member.
  • Verification: ELECTION_RESULT
  • Recertification: Triggered by TERM_END_DATE.
  • Capabilities: GOV-VOTE-BOARD

Vigilance Member (vigilance_committee_member)

  • Description: Rule enforcement oversight.
  • Verification: APPOINTMENT_LETTER
  • Capabilities: GOV-VIOLATION-REVIEW

Vigilance Chief (vigilance_chief)

  • Description: Head of Vigilance.
  • Verification: APPOINTMENT_LETTER
  • Capabilities: GOV-VIOLATION-APPROVE

ADMIN: System Administration

Building Admin (building_admin)

  • Description: Root access for specific building.
  • Capabilities: SUPER_ADMIN_BUILDING

System Admin (system_admin)

  • Description: Platform-wide root access.
  • Capabilities: ROOT

VENDOR: External Service Providers

Building Vendor (building_vendor)

  • Description: Contracted vendor (e.g. HVAC, Pool).
  • Verification: VENDOR_CONTRACT + INSURANCE_COI
  • Capabilities: OPS-VEND-PORTAL

Private Service Provider (unit_support_vendor)

  • Description: Owner-hired (e.g. Maid, Plumber).
  • Verification: OWNER_AUTH
  • Capabilities: PROP-ACCESS-TEMP
  • Description: HOA Attorney.
  • Verification: RETAINER_AGREEMENT
  • Capabilities: GOV-LEGAL-REVIEW

Notary Public (notary)

  • Description: Official witness.
  • Verification: NOTARY_COMMISSION
  • Capabilities: GOV-NOTARIZE

Professional Services (other_professional_services)

  • Description: Consultants, Architects, etc.
  • Verification: CONTRACT
  • Capabilities: OPS-PROJECT-VIEW

Governance Hub | Persona Book | Domain Stories

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